Are you using the words specific and specified interchangeably? It’s time to stop! While they may seem similar, they have distinct meanings that can affect the clarity of your message. Let’s dive into the difference between these two words.
It’s important to note that both specific and specified are proper words. However, they are not interchangeable. Specific refers to something that is clearly defined or identified, while specified means that something has been explicitly stated or required.
For example, if you are looking for a specific book, you are looking for a particular book that you have in mind. On the other hand, if a task is specified, it means that the details of the task have been clearly outlined and communicated.
Using these words correctly can make a big difference in the effectiveness of your communication. In the rest of this article, we will explore the nuances of these two words and provide examples of how to use them properly.
Define Specific
Specific refers to something that is precise and clearly defined. It is a term used to describe a particular thing or person that is unique and distinct from others. In other words, something that is specific is exclusive and has a clear identity that sets it apart from everything else.
For example, if you are looking for a specific book, you are looking for a particular book that you have in mind. You know the author, title, and maybe even the edition. You are not looking for any book, but a specific one that meets your criteria.
Another example is a specific type of flower. If you want to buy a specific flower, you are looking for a particular species that you have in mind. You are not interested in any flower, but a specific one that you know and like.
Define Specified
Specified, on the other hand, refers to something that is clearly stated or defined. It is a term used to describe a requirement or condition that is explicitly expressed. In other words, something that is specified is not open to interpretation or ambiguity.
For example, if you are given a task with specified requirements, you are expected to follow them exactly as they are written. You cannot deviate from them or make any assumptions. The requirements are specified, and you need to comply with them.
Another example is a specified time or date. If you are asked to meet someone at a specified time, you need to be there at the exact time that was agreed upon. You cannot be late or early, as the time is specified and cannot be changed.
How To Properly Use The Words In A Sentence
In order to effectively communicate your thoughts and ideas, it is important to have a strong grasp on the English language. Choosing the right words to use in a sentence can make all the difference in how your message is received. Two words that are often confused are “specific” and “specified”. In this section, we will discuss how to properly use these words in a sentence.
How To Use “Specific” In A Sentence
The word “specific” is an adjective that is used to describe something that is clearly defined or identified. It is often used to provide details or clarity to a statement. Here are some examples of how to use “specific” in a sentence:
- I need you to be more specific about what you want for dinner.
- Can you give me a specific time for our meeting?
- The instructions were not specific enough for me to complete the task.
As you can see, “specific” is used to add more detail or precision to a statement. It is important to use this word when you want to be clear and concise in your communication.
How To Use “Specified” In A Sentence
The word “specified” is a past participle of the verb “specify”. It is often used to indicate that something has been explicitly stated or defined. Here are some examples of how to use “specified” in a sentence:
- The contract specified the terms of the agreement.
- The recipe specified that the cake should be baked at 350 degrees for 30 minutes.
- The job posting specified that applicants should have a minimum of five years of experience.
As you can see, “specified” is used when there is a need to indicate that something has been explicitly stated or defined. It is important to use this word when you want to make it clear that there are specific requirements or details that must be followed.
More Examples Of Specific & Specified Used In Sentences
In order to fully understand the differences between specific and specified, it’s important to see them used in context. Here are some examples of how these words can be used in sentences:
Examples Of Using Specific In A Sentence
- The teacher gave specific instructions on how to complete the assignment.
- She had a specific goal in mind when she started her business.
- He requested a specific type of coffee for his morning drink.
- The dress code for the event was very specific.
- She was very specific about the type of car she wanted to buy.
- The company has a specific policy on employee benefits.
- The recipe called for specific measurements of each ingredient.
- He was looking for a specific book in the library.
- The coach gave specific feedback on how to improve their performance.
- The doctor prescribed a specific dosage of medication for the patient.
Examples Of Using Specified In A Sentence
- The contract specified the terms of the agreement.
- She specified the color and size of the shirt she wanted to buy.
- He specified the date and time of the meeting.
- The instructions specified that the product should not be used on skin.
- The report specified the exact amount of money that was spent.
- The recipe specified the cooking time and temperature.
- The job posting specified the required qualifications for the position.
- The building code specified the materials that could be used for construction.
- The airline ticket specified the departure and arrival times.
- The invitation specified the dress code for the event.
Common Mistakes To Avoid
When it comes to using language correctly, it’s important to understand the nuances of words and their meanings. One common mistake people make is using the words “specific” and “specified” interchangeably, when in fact they have different meanings and uses.
Using “Specific” And “Specified” Interchangeably
One mistake people make is using “specific” and “specified” interchangeably. While they may seem similar, they have different meanings and uses.
| Word | Meaning | Usage |
|---|---|---|
| Specific | Clearly defined or identified | Used to describe something in detail or to refer to a particular thing or group of things |
| Specified | Stated explicitly or in detail | Used to refer to something that has been specifically mentioned or required |
For example, if someone says “I need you to be more specific,” they are asking for more detail or clarification. On the other hand, if someone says “I need you to follow the specified instructions,” they are referring to a set of instructions that have been explicitly stated or required.
Using these words interchangeably can lead to confusion and miscommunication. It’s important to use the correct word in the appropriate context.
Tips For Avoiding Common Mistakes
- Pay attention to the context in which you are using the words “specific” and “specified”
- Double-check the definition of each word to ensure you are using it correctly
- If you are unsure, ask for clarification or look up the definition
By being mindful of the differences between “specific” and “specified,” you can avoid common mistakes and communicate more effectively.
Context Matters
When it comes to choosing between the words “specific” and “specified,” context plays a significant role. Both words have similar meanings, but the choice between them can change based on the context in which they are used.
Examples Of Different Contexts
Let’s take a look at some examples of different contexts and how the choice between specific and specified might change:
| Context | Example | Choice between specific and specified |
|---|---|---|
| Legal | A contract | In a legal context, “specified” is typically preferred over “specific.” This is because “specified” implies a level of detail and clarity that is necessary in legal documents. |
| Technical | A software requirement | In a technical context, both “specific” and “specified” can be used interchangeably. However, “specified” may be preferred because it implies a level of detail and precision that is necessary in technical writing. |
| General | A grocery list | In a general context, “specific” is typically preferred over “specified.” This is because “specific” implies a level of detail that is necessary in everyday communication. |
As you can see from these examples, the choice between specific and specified can depend on the context in which they are used. It’s important to consider the context and choose the word that best conveys the intended meaning.
Exceptions To The Rules
While the rules for using specific and specified are generally straightforward, there are some exceptions to keep in mind.
Exceptions For Using Specific
- When referring to a specific person or thing by name
- When referring to a specific time or date
- When referring to a specific location
In these cases, it is appropriate to use specific rather than specified. For example:
- “I saw John at the store yesterday” (referring to a specific person)
- “The meeting is scheduled for 2:00 PM on Tuesday” (referring to a specific time and date)
- “The conference is being held at the Marriott Hotel” (referring to a specific location)
Exceptions For Using Specified
- When referring to a general category or type
- When referring to a range of values or quantities
- When referring to a requirement or instruction
In these cases, specified is the more appropriate term to use. For example:
- “The report requires a specified format” (referring to a requirement)
- “The recipe calls for a specified amount of sugar” (referring to a range of quantities)
- “The job posting lists specified qualifications” (referring to a general category or type)
It is important to note that while there are exceptions to the rules, they are relatively rare and should not be used as a justification for incorrect usage of specific and specified.
Practice Exercises
One of the best ways to improve your understanding and use of specific and specified is to practice using them in sentences. Here are some practice exercises to help you do just that:
Exercise 1: Fill In The Blank
Fill in the blank with either specific or specified:
- The job requirements were __________.
- The recipe called for __________ ingredients.
- The teacher __________ the rules before the test.
- The mayor __________ a time and place for the meeting.
Answer Key:
- specified
- specific
- specified
- specified
Exercise 2: Sentence Completion
Complete the sentence with either specific or specified:
- The __________ details of the plan were not discussed.
- The instructions were __________ and easy to follow.
- The __________ location of the meeting was not revealed until the last minute.
- The __________ requirements for the job were not met.
Answer Key:
- specific
- clearly specified
- specific
- specified
By practicing with exercises like these, you can improve your understanding and use of specific and specified in your writing and communication.
Conclusion
In conclusion, the difference between “specific” and “specified” may seem subtle, but it is important to use these words correctly to convey precise meaning in your writing. Remember that “specific” refers to something that is clearly defined or detailed, while “specified” refers to something that has been explicitly stated or designated.
By understanding the nuances of these words, you can avoid confusion and ensure that your message is communicated effectively. It is always a good idea to proofread your writing carefully to check for any instances where you may have used these words incorrectly.
Key Takeaways
- “Specific” refers to something that is clearly defined or detailed.
- “Specified” refers to something that has been explicitly stated or designated.
- Using these words correctly can help avoid confusion and ensure effective communication.
- Proofreading your writing is important to catch any errors in word usage.
Remember that language use is an ongoing learning process, and there is always room for improvement. By continuing to learn about grammar and language use, you can enhance your writing skills and become a more effective communicator.
Shawn Manaher is the founder and CEO of The Content Authority. He’s one part content manager, one part writing ninja organizer, and two parts leader of top content creators. You don’t even want to know what he calls pancakes.